# Approve projects

Project Approval lets managers sign off on capitalized projects, creating an auditable record that accounting teams can share with auditors.

Project Approval lets managers sign off on capitalized projects, creating an auditable record that accounting teams can share with auditors. Each approval captures who approved the project, when they approved it, and any notes.

![Screenshot from Approve projects](https://vaffozzswoq4jjsz.public.blob.vercel-storage.com/help-center/6b048331-7260-454f-9cd3-a9920ed182bb/project-approval-1.png)

### How It Works

#### Approving a Project

1. Open any project from your Projects table
1. Click the **Approval** tab in the project drawer
1. Add an optional comment explaining your approval (e.g., "Reviewed all tickets and time allocations—looks accurate")
1. Click **Approve**

Once approved, you'll see the approver's name and timestamp displayed on the project.

#### Approval by Period

Approvals are tracked separately for each time period. When you're viewing Q1, your approval applies only to Q1. The months within that quarter (January, February, March) each have their own independent approval status.

This means you'll need to approve projects for each period you want to finalize—quarterly approvals don't automatically approve the underlying months, and monthly approvals don't roll up to quarters.

#### Resetting an Approval

Changed your mind or need to make corrections? Click **Reset Approval** to clear the approval and comment for the current period. The project returns to an unapproved state, and you can approve it again once you've made your changes.

![Screenshot from Approve projects](https://vaffozzswoq4jjsz.public.blob.vercel-storage.com/help-center/877edabb-dc3f-4a78-9ea2-e196aee79dee/project-approval-2.png)

#### Automatic Resets

To maintain data integrity, approvals reset automatically when certain project fields change:

- Capitalization Start date
- Capitalization End date
- Capitalization Status

This ensures approvals always reflect the current state of the project, not an outdated version.

###

#### Exporting Approval Data

When you export your ASC 350-40 report, the Projects sheet includes four approval columns:

- **Approval Status**: Shows "Approved" or "Not Approved"
- **Approved By**: The name of the user who approved the project
- **Approval Date**: When the approval was made
- **Approval Comment**: Any notes the approver added

![Screenshot from Approve projects](https://vaffozzswoq4jjsz.public.blob.vercel-storage.com/help-center/66bde2d4-86a3-4bb6-8fbf-7033f8941c53/project-approval-3.png)

![Screenshot from Approve projects](https://vaffozzswoq4jjsz.public.blob.vercel-storage.com/help-center/05c72c4a-d74b-47d1-9f40-148a1c7d6ca6/project-approval-4.png)

![Screenshot from Approve projects](https://vaffozzswoq4jjsz.public.blob.vercel-storage.com/help-center/a0dc1b58-81f9-4a53-81c8-5bb64544a37c/project-approval-5.png)

![Screenshot from Approve projects](https://vaffozzswoq4jjsz.public.blob.vercel-storage.com/help-center/64cb4bcf-3c05-4c85-b4b0-00e37cacbc43/project-approval-6.png)

![Screenshot from Approve projects](https://vaffozzswoq4jjsz.public.blob.vercel-storage.com/help-center/866fd243-e65c-45a3-bc59-a6b59ddf9dee/project-approval-7.png)

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### FAQ

**Who can approve a project?**

The project owner can approve. You can assign yourself to be project owner in the same tab.

**Can I approve multiple periods at once?**

No. Each period requires its own approval. This ensures you're reviewing the specific data for that timeframe.

**Do I need to approve both quarters and months?**

It depends on how your accounting team wants to track sign-offs. If you only report quarterly, you  only need quarterly approvals. Talk with your accounting team about which periods matter for your audit documentation.

**Where can I see the approval history?**

The current approval status appears in the Approval tab and the Projects table. Historical approvals are captured in your ASC exports—each export reflects the approval status at the time it was generated.

**Can I approve a project without adding a comment?**

Yes. Comments are optional. 

**Why did my approval disappear?**

Approvals reset automatically when key project fields change (capitalization dates, status). You’ll see a reminder that approval will reset when making such a change.